ClickUp 2.0 Alfred Workflow

This workflow allows you to use Alfred to quickly add tasks and search tasks within ClickUp 2.0.

Contents

• ClickUp 2.0 Alfred Workflow
  • Contents
  • Installation & Requirements
  • Configuration
  • Usage & Commands
    • Creating Tasks (cu)
      • Examples
    • Searching Tasks (cus)
    • Listing Open Tasks (cuo)
    • Listing Created Tasks (cul)
  • How to Contribute
  • ClickUp Terminology
  • Changelog
  • Thanks

Installation & Requirements

For this workflow you need

• ClickUp 2.0 (will not work with 1.0)
• Alfred 4 with a Powerpack license

To install, download the latest release and open the .alfredworkflow file.

Configuration

Before being able to connect to ClickUp, certain parameters need to be configured. Configuration can be initiated via the cu:config command in Alfred, or by simply typing cu when starting the workflow for the first time. See ClickUp Terminology for an explanation of terms.

The following parameters are required:

Note: Your ClickUp user account must be authorized for the specified workspace, space, folder and list.

The following parameters are optional:

You can validate all parameters via cu:config validate. This should be your first step if anything does not work.

Usage & Commands

• cu Create a new task
• cus Search for a task
• cuo Show all open tasks
• cul Show all tasks created via Alfred

Creating Tasks (cu)

Tasks can be created by providing a title and optional commands.

   cu <Title> [:<Description>] [#<Tag>] [@<Due Date>] [!<Priority>] [+<List>]

• Press Enter to create the task.
• Press ⌥ + Enter to open the created task in ClickUp (web)

Commands let you add additional information to your task:

• Commands are added via one-character shortcuts
  • : Description of a task (max. 1 possible)
  • # Tag of a task (N possible). A list of available tags will be provided and can be filtered by typing e.g. #myLa. Additional tags are specified via another command shortcut, e.g. cu Task #Tag1 #Tag2. If you have specified a default tag, it will always be added. Tags may contain spaces. To create a new tag, simply type its name and press Space. Tags are cached for 10 minutes.
  • @ Due date of a task (max. 1 possible).
    • m<number> Task is due in <number> minutes
    • h<number> Task is due in <number> hours
    • d<number> Task is due in <number> days
    • w<number> Task is due in <number> weeks
    • mon or monday Task is due for next Monday (same for other days)
    • tod or today Task is due for today
    • tom or tomorrow Task is due for tomorrow
    • 2020-12-31 Task is due on 2020-12-31 at the current time
    • 2020-12-31 14.00 Task is due on 2020-12-31 at 2pm (note: Hours, minutes and seconds are separated via ., as : is used to define the task's description)
    • 14.00 Task is due today at 2pm (note: Hours, minutes and seconds are separated via ., as : is used to define the task's description)
  • ! Priority of a task (max. 1 possible). A list of available priorities will be provided and can be filtered by typing e.g. !1 or !Urge. If not specified, priority is Normal.
    • !1 Task has a priority of Urgent
    • !2 Task has a priority of High
    • !3 Task has a priority of Normal
    • !4 Task has a priority of Low
  • + List a task is assigned to (max. 1 possible). A list of available lists (ha) will be provided and can be filtered by typing e.g. +myLi. If you do not specify a List, your default will be used. Lists are cached for 2 hours.
• Commands are optional
• Commands are separated by space
• Commands can be in any sequence
• If no Due date or List is specified via a command, default values are used (see Configuration)
• Caveat: If you want to use @, ! or + in either title or content, do not use a space before. Otherwise the character will be identified as a command signifier.

Examples

cu Clean the kitchen :Before my wife gets angry #Housework @h4 !1

Creates a task titled "Clean the kitchen", with description "Before my wife gets angry", tagged with "Housework", having a priority of "Urgent" and due in 4 hours , assigned to your default list.

cu Clean the kitchen #Housework #Wife +Personal

Creates a task titled "Clean the kitchen", tagged with "Housework" and "Wife" due in 2 hours (your default) and assigned to List "Personal".

Searching Tasks (cus)

You can search through all of your tasks within your ClickUp workspace. All open tasks matching your search term will be returned. The search uses fuzzy matching, so Test will find Test Task and Ted rest. You can use cus [<status>] to filter tasks by status, e.g. cus [Open].

cus <search terms>

• Press Enter to open the task in ClickUp (web).
• Press ⌥ + Enter to close the selected task (Status = Closed).

Listing Open Tasks (cuo)

You can list all of your tasks that are due or overdue until end of today.

cuo [<search terms>]

• Press Enter to open the task in ClickUp (web).
• Press ⌥ + Enter to close the selected task (Status = Closed).

Listing Created Tasks (cul)

You can list all of your tasks created via Alfred. This might be convenient if you created tasks in a hurry and want to go through them later in detail.

cul [<search terms>]

• Press Enter to open the task in ClickUp (web).
• Press ⌥ + Enter to close the selected task (Status = Closed).

Note: This only works if you defined a default tag via cu:config defaultTag as the tasks are filtered by this tag.

How to Contribute

Please see the contribution guidelines.

ClickUp Terminology

ClickUp allows you to organize your work in a hierarchy: 1 Workspace > n Spaces > [n Folders] > n Lists > n Tasks

• A Workspace (also called Workplace, in ClickUp 1.0 called Team) is the highest level of the ClickUp hierarchy. You can be part of one, or many Workspaces. You switch between Workspaces by clicking on your avatar in the bottom left. Multiple people can be members of a workspace. Workspaces are entirely separate of each other, for example you cannot move tasks between them.
  • To find the Id of your Workspace, go to app.clickup.com and open the 'Task' sidebar. Click on a Space icon (not the name) and copy the URL. From the URL, retrieve the first Id after https://app.clickup.com/.
  • Example: https://app.clickup.com/**2189725**/v/l/s/2288449
• A Space is the second level of the ClickUp hierarchy. Spaces can be public or private. An example for a Space is 'Work' or 'Personal', or a department in a business context. In the 'Tasks' sidebar of the ClickUp app, Spaces can be found at the top.
  • To find the Id of your Space, go to app.clickup.com and open the 'Task' sidebar. Click on a Space icon (not the name) and copy the URL. From the URL, retrieve the second Id after the last slash.
  • Example: https://app.clickup.com/2189725/v/l/s/**2288449**
• A Folder (in ClickUp 1.0 called Project) groups a set of Lists. Folders are optional. In the 'Tasks' sidebar of the ClickUp app, Folders can be found below Spaces.
  • To find the Id of a Folder, go to app.clickup.com and open the 'Task' sidebar. Click on a Space to open it, then click on a Folder and copy the URL. From the URL, retrieve the second Id after the last slash.
  • Example: https://app.clickup.com/2189725/v/l/f/**2844754**?pr=2288429
• A List is where your tasks live. A list can be part of a folder, or exist on its own. In the 'Tasks' sidebar of the ClickUp app, Lists can be found within Folders, or on its own below a Space.
  • To find the Id of a Space, go to app.clickup.com and open the 'Task' sidebar. Click on a Space to open it, then - if you use Folders - click on a Folder. Hover over a List and click on the three dots to the right, then click the URL icon on the top left of the popup to copy the link. and copy the URL. From the URL, retrieve the second Id after the last slash.
  • Example: https://app.clickup.com/2189725/v/li/**4646883**
• A Task is where you document your activities. Tasks can be found within lists.

Changelog

See Releases

• 1.0
  • Initial version, first public release

Thanks

• The ClickUp team for providing their API and great responsiveness in case of any questions.
• @deanishe for his wonderful Alfred-Workflow Python library.